Boomtown Arts & Heritage FestAVL

Marketplace Vendor Terms & Conditions

FestAVL Info:

• 2024 Recap Video

• 2024 Attendance: 20k attendees (2 days)

• 2025 Recap Video

• 2025 Attendance: 30k (3 days)

• Three (3) day festival, ​September 4-6, 2026 in Pack Square Park, Downtown Asheville

• Three stages, 30+ Artists

• Free Entry

• Age: All Ages

• Local Artists & Vendors, Music, Performances, Trail Tours, Healing Arts, Kids Activities and more

• ​9​/4: 4pm - 10pm

• ​9​/5: 12pm - 10pm

• ​9​/6: 12pm - 10pm

• We will have overnight security so you can stay set up all weekend if preferred

• Overwhelmingly good feedback from vendors ​p​ast 2 years, as they all did very good sales with ample foot traffic
  

Vending Options/ Rate(s): 

• $200 (1 day)

• $300 (2 days)

• $400 (3 days)

• $2,500 Booth Sponsor (a) 3 days (8/29 - 8/31) (b) first pick of booth location (c) 10x10 space onsite (d) logo representation on poster, website and signage (e) access for 4 at the VIP tent

TERMS & CONDITIONS

1. We do our best to spell out everything as clearly as possible, so please read all of the info provided here. It is your responsibility to know and understand the conditions of your participation.

2. Booth sharing is allowed, however, both parties must be Approved Vendors. It is your responsibility to coordinate with another Approved Vendor to share your booth Space. One party pays for the Space. Just let us know who you're sharing with for our marketing efforts.

3. Boomtown Arts & Heritage FestAVL is “Rain or Shine”. Keep an eye on the weather forecasts and plan accordingly. We will not cancel the Boomtown Arts & Heritage FestAVL due to weather, however, we do not penalize vendors if they do not feel comfortable setting up in inclement weather. No refunds will be given in the event that weather makes it unappealing to set up.

4. If the Boomtown Arts & Heritage FestAVL is canceled due to extreme weather conditions it will be considered an “act of god” and refunds will not be given.

5. Due to the extensive work it takes to produce an event such as the Boomtown Arts & Heritage FestAVL, once you have paid for a booth, there are no refunds.

6. Please arrive at least an hour before doors to set up (September 4 @ 3pm | September 5 @ 10am | September 6 @ 10am)

7. Vendors who arrive after the event starts will not be allowed to set up and will forfeit their vendor fee.

8. Vendors can breakdown and leave after 10pm curfew each day and/ or stay set up over night, as there will be overnight security staffed (still recommended to take valuables such as cash box with you)

9. Vendors must unload their vehicles in their staging area and park their vehicles before setting up their booths. There are several parking options in the vicinity.

10. 10x10 canopies MUST be weighted with a minimum of 25 lbs. per leg or as recommended by the manufacturer for severe weather.

11. Vendors may choose to bring a market umbrella or smaller canopies. They MUST be supported with a base and additional weight equaling 10 lbs. or more for each foot of umbrella. Ex: a 6’ umbrella needs 60 lbs. of weight, a 9’ umbrella needs 90 lbs. of weight.

12. Market umbrellas must not be more than 9’ in circumference.

13. Vendors are responsible for their own canopies, tables, market umbrellas, chairs, table coverings, decor, lighting, change, etc.

14. Vendors are responsible for all customer transactions (credit card, cash, Venmo, etc.)

15. The State of North Carolina requires that all vendors pay sales tax on their revenue. It is each individual’s responsibility to make sure that they claim their income and collect sales tax.

16. Unless it has been agreed upon by Boomtown Arts & Heritage FestAVL’s staff - do not break down early. If you must leave early because of an emergency, please contact the event manager before breaking down your booth.

17. Do not bring your vehicle in to pack up until your booth has been broken down entirely and placed in your designated staging area.

18. Vendor’s Spaces must be free of trash after breakdown.

19. Sales of alcoholic beverages are not allowed.

Once your application is accepted and you have paid for your space, you grant Boomtown Arts & Heritage FestAVL LLC permission to use images of your items for promotional purposes, including, but not limited to, online and print media. During participation in the Boomtown Arts & Heritage FestAVL you grant permission to have photographs taken of your likeness, booth and items for the purpose of advertising and promotion online, in print, and otherwise.

By paying for your Boomtown Arts & Heritage FestAVL vendor space you are agreeing to the following: I am submitting payment in full. I understand fees are nonrefundable. I am responsible for the collection and reporting of all necessary sales tax to the proper authorities. I assume full risk of loss, theft or damage to my merchandise and any personal property in my vendor space. I acknowledge that neither Boomtown Arts & Heritage FestAVL LLC or City of Asheville assume any responsibility to insure my merchandise. I indemnify and hold Boomtown Arts & Heritage FestAVL LLC and the City of Asheville and their employees harmless from any liability damage, cost or expense arising from my use of or activities in my space(s) or the market premises or injury to persons or property resulting from any cause. I am responsible for the safety of persons within my space from merchandise or property including but not limited to furniture, fixtures, tents etc. I assume full responsibility for all merchandise I offer.

We appreciate your cooperation with all these rules!

Our core mission with Boomtown FestAVL is to foster equitable community development through the celebration of WNC’s local arts & heritage; Your participation not only amplifies the impact of our organization but also aligns your brand with the cultural heartbeat of Asheville. By working with us, vendors have a unique opportunity to engage with a broad audience, demonstrate community commitment, and participate in the vibrant life of downtown Asheville.